xfy Document Solution Core 1.0

"Documentation's information sharing and comprehensive update"

xfy Document Solution Core 1.0 is unified information platform which can adapt business process and create/manage/utilize business documents. Business documents was only used within the related business operation, operations with other department were done by other document formats like print-outs and copies. Thus, if the original document was revised, other departments would not be able to know its updates and continue using obsolete documents for their business. Sine documents integration could not be done, it is difficult to share latest information within companies. Likewise, complying to law amendment and notification from the competent authorities, it is not easy to update company's bus ines s manual s and rules comprehensively. xfy Document Solution Core handles information integration accurately, and provides functionality in order to become ideal utilization of information.

"Unification of Documentation Creation / Editing / Management"

xfy Document Solution Core manages editing operation of creation and modification of XML formatted documents, and review/approve process together.

For example, when business operation manuals or specification documents which require multiple numbers of people to be involved are created, creating a module for part of documents and sharing them make consistency of multiple documents possible with working as a group. When the module of document is revised, related documents which use the same module will affected and comprehensive documentation update is possible. With management functionality of documentation version, since it is possible to show the difference between two different versions, it helps editing operation like creating comparison tables and confirmation of updates.

In order to release the business document, review and approval process of created/edited documents is required. xfy Document Solution Core grants access privilege to editors and approvers according to the working situation of document creation/editing. Also, it manages the approval history of “when/who/which version” to the targeted document with approval status management functionality. In addition, it automatically manages the editing (add/update/delete) history of “when/where/how” to the targeted document, and it holds the records of editing history due to approvers' order as annotation attribute inside its document. By this function, even after the release of document, query according to the editing history makes it possible to see the changes made on the document.

"Document Logical Set"

There is document logical set as xfy Document Solution Core's important concept. Document logical set is a concept of comprehensive management to handle multiple document parts and documents as one logical aggregate. Since multiple document par ts and documents are assembled and document logical set is controlling the aggregate to manage controls of paragraphs/chapters and TOC, creating organized document with multiple number of editors is possible. Document logical set has functionality to manage the versions of multiple documents together. For example, if documents like planning documents, specification document, and manuals regarding one product are handled as a document logical set, comprehensive management of document par t s in each document, editing history management, and comprehensive update can be done very efficiently. Also, comparison between documents of old version and new version, and editing history can be managed comprehensively. With these functionality, mistakes from the complicated editing operation and errors from confusing information referencing can be solved with xfy Document Solution Core.

"Supporting Structuring Existing Documents"

For creating new structured document, xfy Enterprise Client's functionality can be utilized to design structured information and to define document structure using document modules, but those existing documents which are created by Office software, document with ODF format, and documents with PDF format can also be edited by impor ting into xfy Document Solution Core with document structuring support tool. This document structuring support tool distinguishes document's paragraphs and chapters and transform to the format which xfy Document Solution Core can handle. Using prepared structured document editing vocabulary, document parts are edited and registered, and data can be utilized as structured documents.